1) Date and Location
When planning a golf tournament to raise funds for a charity, make sure to book your date and location at least 6 months in advance. It is important to have enough time to promote your event, fill your foursomes and to get your sponsors.
2) Organize a Golf Committee
Having a golf committee in place for your charitable golf tournament is extremely helpful. Every member could have a specific task or you could collectively work as a unit to reach your goal. Having key people on your committee that are active and have good resources is very important.
3) Create a Budget
Create a realistic budget. Get informed how much everything will cost you and how much you could potentially make by selling your foursomes and sponsorships.
Your biggest expense should be paying the golf club which includes; green fees, brunch, dinner, alcohol, golf cart fees, field bar, scorer and other expenses you may incur from them.
4)Planning with the Golf Club
Meet up with the golf club and confirm your number of foursomes, tee time, services that you will need from them, how many golf carts you will need (sometimes they have to rent extra) etc.
You also have to plan your brunch and dinner menu. When planning your dinner menu, stick with reasonable priced dishes such as veal or chicken dishes. For example, filet mignon or surf and turf will run your tab pretty high and as someone who would be attending a charitable golf tournament, I would be appalled to see expensive dishes being served to me.
5) Sponsorships
This is one of the most important parts of every fundraiser. If you could get enough sponsors to support your event, you could raise a substantial amount of money.
Types of sponsorships you could offer:
· Registration Sponsor
· Brunch Sponsor
· Supper Sponsor
· Golf Balls Sponsor
· Wine Sponsor
· Cocktail Sponsor
· Field Bar Sponsor
· Auction Sponsor
· Beat the Pro Sponsor
· Hole in one Sponsor
· Golfer's Gift Sponsor
· Hole Sponsors
6) Silent Auction
A fantastic way to raise extra funds and for your guests to bid on some great items! Phone local business, companies and restaurants and ask if they would like to support your cause by donating items or certificates for the golf tournament silent auction. It's a great way for local business to show their support.
7) Volunteers
This is a must! It is very difficult to run an event without volunteers, actually it's impossible! Make sure you have trust worthy volunteers in place to take care of certain tasks such as, registering all the playing once they arrive, setting up the auction, giving out the golfer's gifts etc.
8)Sponsorship Banners and Signs
Once you have sold all your sponsorships, you need to order the banners and signs. Check if some companies could bring their own signage, it will help you save and some companies actually prefer bringing their own signage. Make sure to order the sponsorship banners and golf hole signs about 2 weeks before the tournament so that you could make the order all at once and get a better deal from your printer, which again, will help you save.
9) Speeches
Make sure to have the head of the golf committee or another key person thank all the guests that participated in your tournament, thank the sponsors, mention how much was raised and talk about where the funds will be going and how they will be used.
10) Enjoy and Don't Forget to Mingle
Even though you are organizing the tournament and you may find yourself busy with the details of the day, make sure to take time and mingle with the guests. You want to create and maintain good relationships with them so they support you again in the coming years.
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